Topic Guild Meetup: Darkmoon Faire in Dela-where?
Edited by Anaea on 3/4/13 9:31 AM (PST)
Hi Community Events forum,
For the past six years, our guild has been hosting an annual gathering to celebrate the anniversary of our founding. This began as a small afternoon barbecue with about a dozen local-ish guild members, and has grown from there. It's now pretty much a whole weekend event, and for the past two years we've had over 40 guild mates (not counting whelplings) visit from places as far away as Winnipeg, Texas, or Nevada.
The running joke is that once we hit 50, we'll have to rename it MOMiT*Con. ;)
I thought it might be helpful to share some of the events and themes we've put together, in case there are other guilds that want to celebrate the friendships we've all made in the game we love. To be honest, I'm not entirely sure where to start: as the years have passed, the event has become more and more elaborate as we've been able to build upon the previous meetup. I'll try to break it down into categories, and add some examples to the thread after this post.
Here's our flickr account for this past year's meetup, because there's nothing like a visual:
Here's a write-up of the event from Curse.com:
Edited by Anaea on 3/4/13 9:46 AM (PST)
Breaking the Ice
One of the aspects of the meetup that I love to plan is the Meetup Quest. This began essentially as a way to help break the ice - we spend hours each week on vent together, but meeting in person can be intimidating for some. So my hope was to give everyone something to work on together, to help start conversations and get people over any jitters.
In 2010, this took the form of a scavenger hunt. Our guests were informed that local spirits were acting up, and we had to get to the bottom of this in order to save the meetup. In 2011, we did a variation of the icebreaker game "Who Am I?" where guests were informed that they were possessed by a World of Warcraft boss. (I'll post the quest text for that one below.) They had to answer yes or no questions, and were allowed to occasionally channel the words of their ghostly passenger.
In 2012, we tried a variation of an icebreaker game modeled on Pandemic, where guests "caught" a supernatural cold from each other and once they'd passed it on they received a piece of a logic puzzle to solve with the others who had been infected. This was only moderately successful: one of our members had imbibed too much of the Morchok Bock and forgot he had the cold, so it only made it through about 1/3 of the group. >.<
2011 Quest Text
My Electrographic Transdimensional Matter Detector has determined that you are currently possessed by: Moroes
Edited by Anaea on 8/7/13 8:25 AM (PDT)
Raffle: The Winnipeg Social
One of the traditions we've adopted from our Northern contingent is something they call a social. To help offset the costs of big events like weddings or other gatherings, they have members purchase raffle tickets. These can be used to enter drawings for various prize packages, usually donated by local businesses.
We do something similar, though we don't have our folks buy the raffle tickets. Instead, they earn them by completing various carnival-style games -- i.e. dailies. :) Volunteers from the guild spend months calling tech retailers, game-related companies, and other businesses to try to solicit any leftover promotional swag. We were lucky enough to get video cards one year, and this past year Curse.com graciously offered some premium subscriptions. These are supplemented by little donations from guild mates (loot cards from ebay, hand made guild-themed crafts).
In 2012, we specifically want to make sure we thank:
Someday we hope to get the email for Blizzard's promotions dept., but no luck yet. :)
We combine these items into packages of 3-4 things, and hold a drawing near sunset to see who won. It's become a favorite part of the evening.
Edited by Anaea on 4/1/13 8:32 AM (PDT)
Something we started doing in more recent years, but is proving fairly popular, is creating some sort of memento or other guild-themed takeaway.
Since 2009, we've had one generous member donate a case of custom-labeled wine from a vineyard near her. There's a great image of all the vintages in the flickr account. We've also had some guild crafts, including a pipecleaner statuette of an infamous guild member, a handmade guild standard to (desk-sized), keychains and cell-phone straps with the guild logo. Most recently, one of our guild members had beer glasses etched with the guild crest, and brought enough for everyone to take home their own. (We even had some extras, which I bring to guild members who couldn't attend when I see them on various business trips and vacations.)
WoW Themed Goodies
This past year, we went pretty in-depth with the Darkmoon Faire theme. I happened to have some extra free time that summer. :) We built carnival games based on the in-game event. These included:
We had all sorts of decor and other goodies built around the theme. One of our members' wives is a great baker, and she made a fantastic looking carnival tent cake.... though none of us could bring ourselves to cut it.
We also have lists of Meetup Achievements dating back through 2010. There's always at least one for finding 2+ guild members with the same first name. Sometimes there are achievements for finishing off all the booze (not that we promote excessive drinking!), or for sampling one of every dessert. They're totally silly, but it's another little way to get people working together and asking each other questions.
That's all I can think of to explain here, though with this many posts I'm sure I went into more depth than necessary. If anyone is looking for lessons learned or wants copies of some of the quests we've done, please don't hesitate to contact me at my email: anaea AT momit DOT org. I hope everyone has a chance to do something like this with their guild mates -- it's been a really special experience for all of us, and a tradition that will continue as long as the guild (and, hopefully, WoW) are around. :)
We're gearing up for the 2013 event, which will be this Saturday (well, all weekend really). I'm putting the finishing touches on our main quest line -- I went with a Lorewalkers type approach to the traditional scavenger hunt. We've also got a new contest that I'll post once we're through the weekend. I don't want to spoil it for the guild. :)
We haven't had much luck with donations for the raffle this year -- everyone's swag budgets I think are being taken up by Blizzcon giveaways. But we're all looking forward to getting together and enjoying a Great Pandaren Banquet in person!